Handy Sanitary District
Regular Meeting of the Board
July 12, 2007

Minutes

            Attendees: Norman Hunt-Chairman, Keith Loflin, Tim Loflin, Ronnie Harrison, Frank Wells-Attorney, Renae Snider-Clerk to the Board, Ron Niland-General Manager, Scott Buffkin-Staff, Debbi Yarbrough ( 7:05 )

            Guests: see attached register

            Norman Hunt called the meeting to order and the guests were registered. Upon review of the register, Norman Hunt announced that one guest had requested to address the Board. Patricia Marshall inquired about the six permits necessary for the Badin Lake Sewer Project. Norman Hunt explained that this was only a public comment period and suggested that Mrs. Marshall write down all the questions she has and provide it to the general manager Ron Niland. Mrs. Marshall countered that she already had and that in Ron’s reply letter he had recommended she contact with Brian Sexton with Hobbs, Upchurch, and Assoc. for some of the specific project details. She stated that was long distance and that it required her going to another party for answers and Norman Hunt explained that HUA was the engineering firm handling the project. Frank Wells advised the Chairman that the Board should not be cross-examined and stated that the meeting was for the Board to take public comment and conduct their business. He recommended the Board move on to business. Patricia Marshall asked about the mandatory connection policy and Norman Hunt explained that the Board had not yet adopted anything regarding the mandatory connection. He advised Mrs. Marshall to set up a time with Ron Niland for questions. Mrs. Marshall argued that she had already spoken to Mr. Niland but that she was not getting concrete answers about the project.

 Approval of Minutes: The Board reviewed the June Minutes and Debbi Yarbrough made a motion to approve the Minutes as written. Ronnie Harrison seconded, passed by the Board unanimously.

 Financial Report: Ron Niland discussed that the purchase of water was up this month, along with revenue of water sold. Ronnie Harrison questioned when the audit would be begin and Ron Niland confirmed that Steve Scarboro would be starting it soon, but would not have the report for the Board for a couple months. Tim Loflin questioned whether the cost of water had been looked into and Ron Niland explained that he thought it would remain stable, but we would know more in September or October.

 Approval of Bad Debt list: Ron Niland presented the annual list of debts owed the District and the Board reviewed. Tim Loflin made a motion to approve the list, seconded by Debbi Yarbrough, and passed by the Board unanimously.

 Leak Adjustment Policy: Ron Niland explained that the Board had previously postponed consideration of this policy until all Board members were present. He recommended that the Board adopt the presented leak adjustment policy as a customer service, and discussed a particular account where the customer had a leak, as an example. The Board reviewed the policy and recommended a wording change. Tim Loflin made a motion to adopt the policy, retroactive to include the account in question, and including the recommended change. Debbi Yarbrough seconded the motion, passed by the Board unanimously.

 Randolph County: Ron Niland encouraged the Board to attend the upcoming meeting with Randolph County and discussed that the possibility of water lines coming down Highway 49 was getting closer to becoming a reality everyday. He further discussed the growth of the District, which he explained was slow but steady and averaging over 30 new customers per year. Discussion followed about the Town of Denton’s water plant production versus the District’s usage. Ron Niland explained that these numbers indicate why the District should consider additional connections with other water providers.

 Request for advertisement: Ron Niland presented an advertisement request from a Shriners organization and discouraged the Board from advertising, citing the reason that the District is a local government. The Board agreed for Ron Niland to let the organization know.

Golden Leaf Application: Ron Niland discussed the application for the Loflin Fabrication project and explained that the application would be completed and sent in by the end of the month. Tim Loflin made a motion for Norman Hunt to sign the grant application. Ronnie Harrison seconded the motion, passed by the Board unanimously.

 Manager’s Notes:

 Ron Niland discussed that the Badin Lake Fire Department planned to test hydrants in Uwharrie Point and had requested a letter from the District verifying that this is ok. The Board discussed and agreed for Ron Niland to provide them with a letter, including the provisions that the District would be notified when the testing was being done, and that this testing be completed during off-peak times.

 Ron Niland discussed that he would be in a class to get his certification in water distribution, during the second week in August, on the same day as the next scheduled Board meeting. The Board agreed to postpone the meeting date in August to the 23^rd.

 Ron Niland and Tim Loflin discussed the meeting they had with Davidson County Economic Development and announced that they were planning to work with the Town of Denton in their application for a grant for the Loflin Fabrication project.

 Ron Niland updated the Board on the status of the Badin Lake Sewer Project, which included that the District only needed one more permit before presenting the plans to the state for review.

 Frank Wells and Ron Niland discussed the loan closing for the Pinehaven Project, to be scheduled after approval from the Local Government Commission.

 Motion made to adjourn the meeting by Tim Loflin, seconded by Debbi Yarbrough.

 Adjourned.